If you’re managing a uniform rental provider, you already know the various ways you get charged for services, fees and products. You’re also keenly aware of how keeping track of these various costs can be overwhelming. In this series of posts, we’ll bring some clarity to the types of charges you encounter, as well as what to make of them. In this post, we’ll focus on rental charges.

This is a relatively straight-forward charge. You are paying a rental fee for each item that you are renting. It’s just like renting a car – you pay X dollars per period to use that car. There are a couple important concepts around rental fees that can be confusing, so let’s bring some clarity. For the sake of example, we’ll boil everything down to just one wearer – let’s call him Mike.

Mike has an inventory of thirteen shirts. You’re paying $4.94 per week for the rental. You’re either paying a “flat fee,” where your provider is charging $4.94 for 13 pieces, or a “piece rate,” where you’re paying $.38 per piece. All the same to you, right? What’s it matter? If you only have a few wearers and you only have one location, it really doesn’t matter. But when you’re looking at hundreds or thousands of wearers, things can fall through the cracks and add unnecessary cost. And it has very little to do with JUST the rate. It has to do with activity and data.

Consider the following… You have hundreds of wearers across several locations in several states. They each have an inventory of 13 shirts. If 50 of those wearers change their inventory to 11 and they’re flat rated, there is a possibility that they will continue to be billed as though they still had 13. Do you have time to detect that tiny change? Do you have time to confirm the correct change was made to each billing line? Do you think it doesn’t matter? That tiny change adds up to thousands of dollars over the course of your services.

Unirithm knows how uniform rental billing works. Every undetected change seems minimal on its own, but when you add up all the changes over the years, the compounding effect of those errors adds up to serious money. If you could make this problem go away, why wouldn’t you?